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info@pbora.go.ke
Post-Registration
A Public Benefit Organization (PBO) may operate bank accounts of their choice and in their preferred currency.
Other services in relation to the bank letters are as follows:
- Opening of a bank account
- Change of account signatories
- Closure of existing bank accounts
- Regularization of unauthorised bank account
- Reactivation of a dormant account.
- Opening of till/mpesa paybill
The Authority will facilitate this process by issuing an official letter confirming:
- The duly registered officials of the PBO,
- The selected bank, and
- The currency in which the account will be operated.
This letter serves as formal confirmation to the bank, enabling the PBO to access any of the above mentioned bank services in compliance with regulatory requirements.
From time to time, a PBO may change its officials due to various reasons such as death, resignation, end of tenure, or other legitimate circumstances.
When such changes occur, the PBO is required to notify the Authority and provide the necessary documentation to update its official records and issue them with a letter confirming the changes.
A PBO may change its name at any time, provided it submits all required documentation and information to the Authority for review and approval. Once verified, PBORA will update the organization’s records and issue a new certificate confirming the name change.
A PBO may change its address ,provided it submits all required documentation to the Authority, the address will be updated in PBORA official records.
A PBO may amend its constitution when necessary, but its main objective cannot be changed, as this would alter the purpose for which it was originally registered and issue them with a letter confirming the amendments.
Letters are issued to a PBO by the Authority to facilitate various official processes and engagements. These letters serve as formal confirmation that the PBO is duly registered, compliant, and in good standing with the Authority.
A file search enables a PBO or other interested party to access and review the records and information maintained in the PBO’s file by the Authority. This process is often important for verifying the status of registration, ensuring compliance with reporting requirements, and confirming details of officials.
To obtain certification, a PBO must submit a formal request to the Authority specifying which documents need to be certified, such as the certificate of registration and constitution certified copies bears the official stamp, making them legally recognized.
PBOs are required to submit their annual returns in line with their financial year. NGOs with an annual income of KES 1,000,000 or more must submit audited accounts. Failure to file annual returns on time attracts a penalty of KES 25,000 for each year of default.
When a PBO is deregistered, the Authority normally issues a notice outlining the grounds for the action, such as failure to file annual returns, non-compliance with the law, or breach of regulations.
After deregistration a formal process is followed that allows the organization to resume its legal operations once it has addressed the reasons for deregistration.
PBORA issues a recommendation letter to a PBO to support its application for a work permit from the Immigration Department. This letter is one of the mandatory requirements needed by immigration to process and approve the work permit.
A PBO may dissolve for various reasons, such as lack of funding, completion of its projects, or fulfillment of the purpose for which it was registered and if it meets all dissolution requirements set by the Authority.The organization will be issued with a letter of dissolution after surrendering the original certificate.